Library Policies

Policy Manual [Revised June 2016]


Excerpt from Parks and Recreation Employee Policies Handbook 2016

7.1                    Division Overview



7.1.1 Mission Statement

The Danville Public Library empowers and engages our community through access to free resources and services that enable creative thinking and lifelong learning.

7.1.2 Vision Statement

The Danville Public Library aspires to strengthen the community we serve by providing valued customer service, resources and positive experiences that will facilitate continuous learning, enjoyment of reading, and the creation of new ideas.

7.1.3 Guiding Principles: What we believe

 Increased collaboration with local organizations to broaden our reach in the community

 Practical and efficient stewardship of library resources

 Lifelong learning and creativity

 A well rounded and trained staff

Section 7.2          Confidentiality of Records

7.2.1 Access to Patron Records

The Danville Public Library maintains records for operational purposes only.  Any information obtained by library staff about library users, will be treated as confidential and released only as authorized by this policy. 

Unless a patron has chosen to take advantage of optional electronic convenience services offered by the automated library management system, the library will not maintain circulation, overdue, or reserve records except during the actual period of transaction.  When no longer needed for library operational purposes, transactions will be expunged.  In compliance with Virginia Code 2.2-3705.7, no information will be released to any person, agency, or organization, except in response to a valid court order or subpoena, properly presented to the library director.  Nothing in this policy shall prevent authorized library personnel from using library records in the administration of their regular duties.

7.2.2 Court Ordered Access to Records & Patriot Act

Requests for information by law enforcement officers should be brought to the attention of the Library Director.

The director is responsible for overseeing any law enforcement requests. The City Attorney will be consulted immediately before any other action is taken to ensure that (a) the document is in proper legal form; and (b) there has been a proper showing of good cause for its issuance, in a court of administrative body of competent jurisdiction.  In the event of a search warrant, records may be searched as soon as the library is served with the court's order as a search warrant is executable immediately.

In the event law enforcement does not have a court order, the library will explain the confidentiality policy and refer them to the State Code on confidentiality, as well as informing the agent or other officers that users' records are not available except when a proper court order in good form has been presented to the library. 

The U.S.A. PATRIOT ACT prohibits libraries or librarians served with a search warrant under FISA (Foreign Intelligence Source Act) rules from disclosing the existence of the warrant or the fact that records were produced as a result of the warrant, under penalty of law.

Section 7.3         Circulation

7.3.1 Library Account

Eligibility and Registration

All residents of the City of Danville, Pittsylvania County, and Caswell County are eligible for borrowing privileges and access to online resources at the Danville Public Library. 

An application must be completed in person to receive a Library Card.  Library accounts expire every year and must be renewed by confirming contact information during a visit to the Library.   

A person accepting responsibility for either a personal or child’s Library account must provide proof of a current residential address and a valid driver’s license or state-issued ID.  Acceptable forms of proof of address include: a utility bill, rent receipt, lease or mortgage agreement, postmarked piece of mail delivered to the street address dated within 30 days.  The information on the identification presented must match the information on the Library card application.

There is no minimum age requirement to apply for a Library account.  Library accounts belonging to persons under the age of 18 will be linked to the account of the signing parent or guardian.

Borrower Types

Children

To establish eligibility to obtain a library card, the child must be present and the child’s parent, grandparent or legal guardian must furnish the above proof of identification and address. The adult who takes responsibility for the child is responsible for all items checked out, fees, etc. The adult must also have a Library card in good standing.

Young Adult

Patrons age 13 to 18 will be issued a Young Adult Card.  Young Adult patrons will be treated independently from other family members if they have a state issued ID or drive’s license. If a Young Adult does not have a driver’s license state issued ID, a parent will be required to present address verification and must also have a Library card in good standing.   

Adult

Patrons age 18 and older will be issued an adult card with the required proof of identification and address.

Non-residents

Non-residents of the City of Danville who live within a 50 mile radius of the Library are eligible for borrowing privileges at the Danville Public Library. 

Institutions/Organizations

Library accounts are available to institutions and organizations.  The individual signing the application is an approved representative of the applying institution/organization.  Those applying for institution/organization cards must present a letter, signed by the head of the institution/organization, authorizing and accepting responsibility for regulating use of the Library card.  The Library will keep institution/organization cards on file.

Temporary Residency

A person temporarily residing within the City of Danville may apply for a temporary Library account with restricted borrowing privileges.  Proof of temporary residence must be provided.  Forms of proof include a letter from a landlord, shelter authority, or a similar source. The Library will keep a copy of the letter on file. The Library card is updated every three months and there is a checkout limit of 3 books at a time.  Only books may be checked out on temporary accounts.

Library Card

To conduct circulation transactions or to receive information about a cardholder’s circulation records, patrons at the Library must present a valid Library card; if doing business by phone, they must provide the Library card bar code number. 

Updating a Card

Library cards expire once a year after the date they are issued and are due for renewal annually thereafter in order to verify and update contact information. Patrons must have a zero balance to update a card; if any account has other accounts attached, those accounts must have a zero balance as well. Patrons are responsible for updating name changes, address changes, etc. as they occur. At the time of renewal the patron must present his/her Library card and a valid form of ID. A child card may be updated by the responsible party without the child being present upon presentation of the responsible party’s Library card and the child’s Library card. For convenience, all linked cards can be updated at the same time unless they are Non-resident cards.

Replacement Cards

Residents of the City of Danville, Pittsylvania County, and Caswell County are given their first Library card free of charge.  The replacement charge for a lost or stolen Library card is $2.00.

7.3.2 Library Lending

Loan Period

Item

Loan Period

Item

Loan Period

Item

Loan Period

New Books

14 Days

Books

28 Days

DVDs

7 Days

Music CDS

28 Days

Books on CD

28 Days

eBooks/Audio

Varies from 7, 14, or 21 Days


Renewals

The borrowing period of an item may be extended for one equal length period once, except DVD’s or items placed on reserve, which cannot be renewed.  Renewal of items may take place in person, over the phone, or via the library online catalog.  Fines will be applied for items that are renewed after the due date. 

Returns

Library materials may be returned to Library during normal business hours.  There are two book drops at the main Library for after hour drop off.  The first is located on Patton Street directly across from the main entrance to the Library; the second is located next to the Library’s main entrance.  Items deposited in the book drops are checked in the next business day.  Fines do not accrue for Sundays or days the Library is closed.  Items may also be returned to the Westover Branch located at 94 Clifton Street.

Patrons are responsible for materials until they are checked in.

Patrons who return items in the outside book drop before entering the Library may have to wait until the drop is emptied to check out if they have reached the limit for certain material types.

Reserves and Holds

It is possible to request to have any circulating Library item held at the Library with the exception of Danville Science Center and Danville Museum passes.  Expect longer wait times for popular or new items.  Reserves are placed in person, over the phone, or via the Library’s online catalog.

When an item that is on reserve is returned to the Library or retrieved from the shelf, it is placed on hold for pickup behind the circulation desk for 3 days once the patron has been notified. 

There is a hold limit of 5 items per Library card.

Checkout Limits  

There is no limit to the number of items checked out to a Library account, except DVDs, CDs and eBook/eAudiobooks. 

                DVD – limit of 5

                CD – limit of 5

                eBook/Audiobooks – limit of 5

Fines, Fees, and Refunds    

Late fees are accrued for each day a Library item is past due.  Fines are applied after an item is returned and checked in. 


The following is the schedule of fines:

Books, CDs, Audiobooks                           $.10 per day up to $5.00
    DVDs                                        $1.00 per day up to $15.00
Interlibrary Loans                                       $2.00 per day

Refunds:

The replacement cost paid for lost materials will be refunded if the material is returned in good condition within 6 months of the billing for replacement. 

          Lost Materials:

When a patron reports an item lost, a 90 day search period begins. During that time the patron may not continue to check out items. Fines will continue accrue until the maximum late fee has been reached. After 90 days the item is considered lost and the patron will be charged for the listed price of the item.

          Damaged Materials:

Items with damage that renders the item unusable by future patrons will be marked as damaged and deleted from the system and the full replacement value of the item will be charged to the patron. Replacement charges for items are listed within the item record.

Replacement Fees:

Replacement fees for lost or irreparably damaged materials will be based on the current list price or the best market price of the item.

Notices (Overdue and Billing Notification)

The library will make every effort possible to notify patrons of overdue materials by phone, email, or SMS.  Billing notices are mailed out.  It is up to the borrower to be aware of when materials are due, and the lack of notification that materials are overdue or being billed is not an excusal for payment of fines or replacement fees.

7.3.3 Interlibrary Loan (ILL)

Items that are not owned by, and cannot be acquired for, the Danville Public Library’s resource collections may be requested through ILL service.  Most libraries will not lend books published within the past twelve months, computer software, audio/video formats, reference volumes, materials housed in special collections or fragile items. 

Eligibility

We provide this service to our Danville Public Library patrons with a valid adult library card in good standing.  Patrons must be 18 years of age to be eligible for interlibrary loan.  A telephone number where you may be reached is required.

Procedure

When at patron borrows his/her first Interlibrary Loan, the patron will need to complete an Interlibrary Loan Program Form.   For Interlibrary Loans occurring after the first, a request form for each item is required.  Patrons are limited to two requests, weekly. ILL item identification labels should NOT be removed by the borrower.

Cost

A non-refundable processing fee of $2.00 per request is due at the time the request.  The borrower must pay any and all service charges assessed by the lending library, i.e.,. copy, FAX, or postage fees, overdue fines, replacement costs for lost or damaged items, etc.  Borrowers will be notified of charges when they are called to confirm interlibrary loan arrival.  An additional fee of $2.00 per item will be added to the patron's library account for failure to pick up interlibrary loan items by the stated deadline.

Loan Period

Each lending library sets their own due date; although, loan periods are normally two to four weeks.  The lending period also includes transit to and from the library.  Interlibrary loans may not be renewed.

Returning an Interlibrary Loan

All interlibrary loans should be returned to the library’s reference desk.  The white book sleeve should remain attached to interlibrary loan items.  For each day that an interlibrary loan is late, $2.00 will be charged.

7.4 Technology, Equipment, and Services

7.4.1 Public Use Computers

Public Access Catalog (PAC) Computers: PAC computers are to be used to search the Library catalog and are available on a first come, first served basis.  Anyone may use a PAC computer, regardless of age.

Word Processing Computers: Word processing computers feature word processing software.  The following guidelines apply to Word Processing Stations:

  1. Anyone may use them, regardless of age.
  2. Customers must sign in to use a Word Processing Station.
  3. Customers are limited to ninety minutes of total usage per person per day.
  4. Users may place external storage drives in Word Processing Stations with accessible ports.

Internet Computers: The Library provides computer work stations to gain access to the Internet.  In addition, some computers feature software programs and games.  The following guidelines apply to Internet computers:Users must logon with their own Library valid Library card and pin number to use an Internet computer.As a courtesy, Patrons with a Library card that are restricted from using Internet Computers due to fees/fines may purchase a Guest Pass for $2 and the fee will be deducted from total amount of fines associated with that account.

  1. Users are limited to two-hour total usage per person per day. Additional time can be purchased as a Guest Pass user for $2.
  2. Children 12 and under may use an Internet computer only under the direct and continuous supervision of an adult. 
  3. Users may use external storage drives in Internet Computers and Word Processing Stations with accessible ports to save projects, documents, pictures, etc.
  4. All rules as set forth in the Library’s Internet Access Policy and Acceptable Use Guidelines apply to all patrons using Internet computers.
  5. Adults are prohibited from using the Internet Computer in the Children’s Department unless they are assisting a child.

Children’s Activity Stations: There are several computers on the Main Library’s Second Floor that feature educational games for children.  The following guidelines apply to Game computers:

  1. Time limit and registration procedures are at the discretion of the staff of the Children’s Department.
  2. Direct supervision by an adult is not required.
  3. No external storage drives are allowed.                                                                                                      

7.4.2 Photocopying, Faxing, and Notary Service

Photocopier: A black and white photocopier is located on the first floor of the Library and is available to be used by the public.  Copier services are self-serve; there is a fee of 15¢ for each copy made.

Fax Machine:  is located on the first floor of the Library and is available to be used by the public.  Faxes may be sent, this fax machine does not receive faxes.  Fax services are self-serve; the fee for fax services is as follows:

Send a fax within the USA; the cost is $1.50 for the first page and $1.00 for each addition page.

Send a fax internationally; the cost is $4.95 for the first page and $3.45 for each additional page.

Notary Service: The Library offers the convenience of notary services to our patrons.  The fee is $2.00 per signature.

7.4.3 Internet Access Policy and Acceptable Use Guidelines (Library)

Free Internet access is provided by the Danville Public Library to library customers.  The Danville Public Library recognizes the Internet as an important information resource.  The Danville Public Library has no control over information available on the Internet and is not responsible for its content. 

The Library is a public place and some Internet resources may be inappropriate in a Library setting.  Internet users are required to use the Danville Public Library’s Internet access in a responsible and legal manner. 

Use of the Library’s Internet Terminals implies an agreed consent to abide by the following rules:

  • Using the Internet in a responsible manner and not for illegal purposes.
  • Respecting the needs and rights of other customers by limiting use of Internet Terminals to a total of one hour per person per day.
  • Respecting the privacy of other customers by not interfering with their use of the Internet.
  • Library cards are non-transferable.
  • Not sending, receiving, viewing, downloading or displaying illegal materials and graphics which may reasonably be construed as obscene.  The access and display of obscene graphics and child pornography is illegal (Code of Virginia, 18.2-372, 18.2-374.1)
  • Exercising control and restraint in regard to displaying materials that may be harmful to minors (Code of Virginia 18.2-391.1).  Children are frequent Library users and should be provided with a safe and comfortable environment in which to experience the Library.

The following actions are prohibited on Library computers:

  • Using the Library’s Internet access for illegal purposes.
  • Using a Library computer as a staging ground for an attack on another computer or computer network.
  • Attempting to cause any damage to a Library computer or network.
  • Making unauthorized changes to a computer.
  • Moving the monitor or CPU tower in a manner that might interfere with the cord connections.
  • Installing personal software on Library computers.
  • Disruptive behavior when using a Library computer.

Procedures for using an Internet Terminal

  • Patrons are limited to two hours total of usage per person, per day. A patron is able to purchase a guest pass for two hours of additional usage for $2.
  • Paying for printouts: Black and white printouts are $0.10 per page and color printouts are $0.25 per page.

Age Limits:

  • Children, 12 and under, must be under the direct and continuous supervision of an adult when using an Internet Terminal.  The adult cannot be engaged in other activities.

Failure to abide by the library’s Internet Access Policy and Acceptable Use Guidelines can result in a loss of the access privileges.  Illegal or disruptive behaviors can result in immediate termination of access and may necessarily involve intervention by law enforcement authorities.  The Danville Public Library reserves the right to terminate any Internet session, and users who fail to follow the guidelines may indefinitely lose their access privileges. 

Failure to abide by the library’s Internet Access Policy and Acceptable Use Guidelines can result in a loss of the access privileges.  Illegal or disruptive behaviors can result in immediate termination of access and may necessarily involve intervention by law enforcement authorities.  The Danville Public Library reserves the right to terminate any Internet session, and users who fail to follow the guidelines may indefinitely lose their access privileges. 

Section 7.5         Collection Development

7.5.1 Collection Statement/Selection Criteria and Tools

Responsibility for the reading material of minors rests with their parents and/or legal guardians.  Selection of adult material will not be limited by the possibility that library materials may inadvertently come into the possession of minors.

It is the goal of the library’s staff to develop a collection that meets the needs of the local community, while reflecting the variety of interest found among the library’s patrons.

Collection Limitations

Certain issues will limit library purchases.  These issues include, but may not be limited to: funding, shelving and storage space, public demand, availability of an item or items at nearby libraries or through the interlibrary loan process, and local standards.

Selection Criteria

Every item purchased for the library’s collection must meet a particular standard in relation to one of more of the following criteria:

  • Timeliness
  • Quality
  • Reputation of the author, publisher, editor, illustrator, etc.
  • Relevance to community needs
  • Demand
  • Accuracy
  • Format
  • Price
  • Relative importance in comparison to existing materials in the collection
  • Suitability for intended audience

Other criteria may be used in the selection process.

Selection Tools

The following tools are used to select items for purchase:

  • Professional journals
  • Online resources, such as Goodreads and LibraryThing, various blogs, etc.
  • Reviews from other sources like Amazon.com
  • Newspaper bestseller lists
  • Recommended titles lists
  • Bibliographies
  • Demand

Other tools may be used in the selection process

7.5.2 Collections

Fiction (Regular and Large Print)

Efforts will be made to choose selections from popular authors, promising new authors, popular series, and from among various genres of fiction.  Emphasis will be placed on works written in English

Non-Fiction (Regular and Large Print)

Emphasis will be placed upon building the areas of the collection that receive the highest circulation and are in the greatest demand including, but not limited to: computers, psychology/self-help, religion, personal finance, science, health and medicine, gardening and plants, cooking, American and English literature, travel, European and American history, and biographies and autobiographies.  Emphasis will be placed upon works written in English.

Large print non-fiction will be purchased at a minimal level and will reflect selection patterns established for the regular non-fiction collection.

Media

Adult Media (Audiobooks, DVD, Blu-ray, CDs)

Purchasing for the adult media collection will largely mirror purchasing for the same areas in print.  Emphasis will be placed upon purchasing works of fiction, especially that of popular authors.

Purchasing for the Library’s adult collection of DVDs will include popular feature films.  Very limited purchases will be made in other areas for this section of the collection.  DVD selection will also include relevant non-fiction selections.

Reference

Purchasing for the adult reference section will be based upon customer demand and need.  This area of the collection will be fairly broad based and will reflect the information needs of the community.

Periodicals and Newspapers

Periodicals and newspapers are selected as a supplement to the book collection and to provide materials on current issues for research and reading.  The library will subscribe to general interest periodicals that have a broad base of readership and to newspapers covering the local area.  In addition, the library will subscribe to larger newspapers that provide great coverage of national and international news. 

Easy Books

The Easy Book collection will include picture books, graphic novels, and board books for children birth to 2nd grade. Selection will include popular authors, series, and commercial characters, as well as award-winning titles. Media in this level will include books with CDs in a bag set and recorded books without a copy of the book.

Primary Learner

The Primary Learner collection will include books for emerging readers ages 3-8 (grades Preschool to 2nd). This will include fiction and nonfiction titles. Selections should feature a controlled vocabulary and still heavily include pictures to supplement the text.

Children’s

The children’s collection will include chapter books, graphic novels, music CDs, recorded books (TBCD), and DVDs for children 8-12 (3rd to 6th grade). This will include fiction and nonfiction titles. The nonfiction portion of the collection will focus both on educational subjects and high interest titles. Selection in fiction will include popular authors, series, and popular culture properties, as well as classic and award-winning titles. DVDs and music CDs will also include both popular and educational selections.

Young Adult

The Young Adult collection will include novels, graphic novels, nonfiction books; music CDs, recorded books (TBCD), and DVDs for teens ages 12-18 (6th to 12th grade). There is some purposeful overlap with the Juvenile age ranges. In both fiction and nonfiction, popularity and relevance to current teen issues will be the highest deciding factor for purchase. Selection in fiction will include popular authors, series, and popular culture properties, as well as classic and award-winning titles. DVDs and music CDs will also include both popular and educational selections.

Parent/Teacher

This collection will focus on materials to assist parents and teachers with instruction for students, including topics such as reading, writing, math, themes, character development, storytelling, and curriculum development.

Electronic Resources

Purchasing for electronic resources will be done by the Reference and Acquisitions Librarian in consultation with other members of library staff.

Westover Branch Library

Collection development at the Westover Branch will follow the guidelines established in this plan for other areas of the collection. Space plays a major limitation on the branch collection; therefore, the branch collection will largely consist of current popular materials and will be limited in size and scope.

Law Library

The majority of the Law Section’s resources will be drawn from online legal databases.  Other purchases will be the responsibility of the Law Librarian.

Spanish Language

The library will devote a percentage of its annual book budget to the purchase of Spanish language print materials for readers of all ages.  Selections will be made according to standard selection criteria.

7.5.3 Collection Management

Library staff will make every effort to keep the collection in order and up to date.  Shelving and shelf reading will take place on regular basis.

Attention will be given to assessing the need for adding, replacing and discarding materials in the collection.  Repair of damaged items will be done on a case-by-case basis.  Items that are lost or damaged beyond repair will be considered for replacement on a case-by-case basis.

7.5.4 Gifts and Donations

Materials donated to the library will be evaluated for potential use.  Items not used will either be disposed of or placed in an upcoming book sale.  The Library’s acceptance of a donated item does not constitute an agreement to add it to the collection; the Library reserves the right to dispose of all donations as it sees fit.

Any group or individuals wishing to donate an item to the library in memory or honor of someone should contact the Business Office.

See Appendix E for Donation Acknowledgement Form.

7.5.5 Community Input

The Danville Public Library welcomes the input of members of the community in regard to purchasing for the library’s collection.  General suggestions may be given to any library staff member.  If a patron wishes to request that a specific item be purchased by the library, a completed blue card may be submitted to any library staff member.  The appropriate staff member will evaluate the request.  The possibility of purchase will be based on the Selection Criteria and Tools in Section 4.1. 

Patron’s wishing to express concern about materials already in the collection will be invited to express their concerns with an appropriate staff member.  Should a patron still be unsatisfied, s/he may formally request that the Library reconsider its classification or possession of an item by submitting a Request for Reconsideration of Library Materials form to the Library Director. In the event that a request for reconsideration is submitted, the Director will promptly review the item in question, together with any available reviews of the material, and will render a decision as to appropriate action. The Director will convey this decision to the requestor in writing.

See Appendix C for a Request for Reconsideration Form.

Section 7.6         Facilities

7.6.1 Hours of Operation

The Danville Public Library is open to the public during these hours:

Monday 10:00 - 7:00

Tuesday           10:00 - 7:00

Wednesday 10:00 - 6:00

Thursday     10:00 - 8:00

Friday             10:00 - 5:00

Saturday           9:00 - 1:00

The library will be closed on all City Holidays.

7.6.2 Usage and Displays

Use by organizations  

The Library is a City of Danville facility intended primarily for the provision of library materials, services, and programs. While Danville Public Library seeks to work cooperatively with other community organizations and may sponsor or endorse cooperative activities, the building and grounds are not generally available for non-library-related programs, meetings, or events.

Petitions, Selling, Soliciting

Petitioning is not permitted in library facilities or on library grounds.

The selling of products or services is not permitted in library facilities or on library grounds unless the library sponsors such activity.

Soliciting for donations or business is not permitted in library facilities or on library grounds unless the library sponsors such activity.

Art Displays

When considering the acquisition or exhibition of artwork, the Library shall appoint an employee committee to recommend appropriate action.  All artwork will be submitted to the committee, which will make its evaluation based on criteria of professionalism and suitability for the building. The Library reserves the right to dispose of any purchases or donations as it sees fit.

Displays and Exhibits

Groups and individuals who wish to have an exhibit at the Main Library must provide their own furnishings and sign a release form absolving the library from any responsibility for damage, loss, or theft  of the exhibit.

Bulletin Boards

The Library provides bulletin boards for library announcements and local general interest items. The bulletin board is not intended as a forum or for items of a personal or commercial nature. In accord with the Library Bill of Rights, the Library will post materials appropriate to the bulletin board’s purpose in a timely fashion and “on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting [the posting]”.  However, because space is limited, the Library cannot guarantee that all materials will be posted, and all postings are subject to the judgment of Library staff.  No material will be posted for more than thirty days.  Flyers advertising items for sale are not to be posted on the library’s bulletin boards.  All items to be posted on the bulletin boards must first be approved by the Circulation Supervisor. 

Distribution of Materials

The Library provides a limited area for the display of giveaway materials, subject to the following conditions:

  • display of library materials will take precedence over other materials;
  • materials will be timely;
  • materials will either be produced by groups with addresses within the City of Danville (tax district) or be in very high demand;
  • materials will not be of a commercial or personal nature;
  • materials will not endorse specific political candidates or ballot positions;
  • particularly in light of limited space, materials will be displayed subject to  the judgment of professional Library staff, based on the criteria outlined in this policy.

In accord with the Library Bill of Rights, the Library will make no effort to censor or to amend the content of displayed materials. Those who object to or disagree with the content of any displayed materials will be entitled to submit their own materials for display in accord with the conditions above. Materials will be disposed of at staff’s discretion.

7.6.3 Meeting Room

The Danville Public Library has a 50-person-capacity meeting room. When not in use by the library, it is available to other groups who qualify, arrange for it ahead of time, and prepay the fee. Charges for the room vary for nonprofit and commercial agencies. The fact that a group is granted permission to meet in the library in no way constitutes endorsement by the Library or its affiliates. Groups using the room must follow the guidelines in the Meeting Room Policy. Appendix B contains the policy, including guidelines for use, application process and fee structure.

7.6.4 Computer Lab

The computer lab on the second floor, which contains eight student stations and one teacher station and a large mounted monitor, is available to other small groups for tutoring, instruction, or program signups for Danville school aged students.  Requests to reserve the room for events that are not open to the public and not considered a library program may be charged same fees set for the Meeting Room.  Library staff and programming takes priority over any other use of the room.  All outside programs must be approved by the Library. 

During the school year the lab is open to students to complete homework assignments and conduct research after school.  Refer to the “After School Computer Lab Use Guidelines for additional details and hours.

7.6.5 Programming

Library-sponsored programs promote the use of library materials, facilities, or services and offer the community an informational, entertaining, or cultural experience. Programs are planned for the interest and enlightenment of all the people of the community.  The Library strives to offer a variety of programs that reflect the broad range of community interests. Most Library-sponsored programs are free and all are open to the public.  Attendance shall not be restricted because of age, gender, race, background or beliefs.  Program presenters should provide a summary of their proposed program, with references, reviews, and relevant supporting material, such as books, brochures, photos, videos, or CDs.  Programs should fit the library’s mission, programming objectives, themes, budget, and schedule. The decision to sponsor a program rests with the Library Director. Press releases and other promotional materials must be approved by the Library Director. The Library will prepare a contract outlining all agreed upon terms that will be signed by the library director and by the performer.

7.6.6 Code of Behavior

Library patrons are expected to use the Library, including its facilities, grounds, resources and materials, in a responsible, appropriate, and courteous manner.  Illegal acts or conduct in violation of Federal, State, or local laws, ordinances or regulations are prohibited.  Behavior that disturbs or infringes on the rights other Library patrons and staff and which damages library materials and property is not permitted.  This policy applies to patrons of all ages.

The library reserves the right to withdraw library privileges from those persons who continuously violate these rules or who commit an extremely egregious violation of one or more of these rules.

Actions prohibited include, but are not limited to:

  • Engaging in disorderly conduct, drunken, dangerous or threatening behavior, fighting or challenging to fight, running, or using offensive words which disturb or tend to disturb the peace or good order of the Library, and any other behavior that is disruptive to Library use.
  • Using offensive or abusive language or acting or behaving disrespectfully towards a Library employee, volunteer, or patron.
  • Misuse of the library’s restrooms.  Restrooms are for the use of Library patrons and staff only. Smoking, changing of clothes, bathing, and hair-washing are not allowed.
  • Users are expected to wear appropriate clothing while using the Library, including shirts and shoes. Personal hygiene shall conform to the standards of the community for public places. This includes the repair or cleanliness of clothing and bodily hygiene.
  • Use another person’s library card number without that person’s permission as doing so is expressly forbidden and is subject to prosecution
  • View of child pornography as it is illegal and subject to federal and state prosecution
  • Vandalize library facilities, equipment or materials
  • Selling or soliciting services, money, or items, or signatures, except for library or library-related activities.  Nothing in this policy shall prohibit a person’s freedom of expression of his first amendment rights as guaranteed by the United States Constitution.
  • Distributing or posting materials, literature, or other items that have not been approved by the Library for use inside the Library building.
  • Conducting surveys, investigations, or petitioning.
  • Possessing or consuming alcohol or illegal drugs or being under the influence of alcohol or drugs.
  • Possessing weapons of any type.
  • Taking pictures, recording sounds, or videotaping without prior approval from the library.
  • Bringing into the library or consuming in the library any good or beverage, except with prior approval from library staff.
  • Possessing, consuming or being under the influence of alcohol or illegal drugs.
  • Smoking, including smokeless, or e-cigarettes, or other uses of tobacco in the library facility.
  • Prostitution.
  • Gambling.
  • Panhandling.
  • Misuse of the library’s auditorium.
  • Unauthorized meetings or gatherings.
  • Moving library furniture or equipment without prior approval from library staff.
  • Entering non-public areas of the library, except when given permission to do so by library staff.
  • Intentionally damaging, defacing, destroying or stealing library property, the property of a library patron or the property of a library employee or volunteer.
  • Removing library materials from the premises without following the established lending procedures.
  • Bringing animals into the library, except for guide dogs, animals used for law enforcement purposes or the animals in library programs.
  • Leaving a child under the age of 12 unattended in a library facility or on library property.
  • Any form of sexual misconduct.
  • Any forms of harassment – physical, sexual, verbal – of Library patrons or staff.  Harassment may include initiating unwanted conversations, impeding access to the building, stalking and/or similar actions.
  • Fighting.
  • Excessive noise and other disturbances, such as loud conversation, laughter, cell phone use, or music that is disturbing to others, separate from an authorized library program.
  • Engaging in any disorderly conduct.
  • Any behavior that is disruptive to library use.
  • Refusing to comply with a request of any member of the Library staff.
  • Any illegal act or conduct that is in violation of federal, state, or local laws, statutes, codes, ordinances, regulations, or guidelines.

The Library reserves the right to:

  • Inspect all backpacks, book bags, satchels, and briefcases.
  • Confiscate and dispose of any food, beverage, or containers thereof brought into the Library.
  • Limit the number of persons who may sit together at a single table or carrel, in an arrangement of casual seating, or in a study room.
  • Impose time limits on the continuous use of library resources, including reference materials, computer equipment, and public telephones.
  • Require patrons to furnish commonly accepted forms of identification, such as driver’s licenses and student ID cards.
  • The Library is not responsible for personal belongings left unattended. Personal items left by patrons are subject to disposal.

NONCOMPLIANCE: 

  • Failure to comply with this policy and/or the Library’s established rules, regulations, and procedures may result in a warning or removal from the library.  Continued noncompliance may result in exclusion  from the Library for a day or a specified period or permanently. 
  • Theft or damage of Library materials is a serious offense and will result in permanent exclusion from the Library and/or in arrest
  • Communication of threats, physical violence or sexual offenses will result in permanent exclusion and/or arrest.
  • Trespassers will be arrested and prosecuted.
  • Any person who is asked to leave the Library as a result of the violation of these guidelines and refuses to do so shall be considered to be trespassing. The Library staff will contact the Danville Police Department in all such cases.
  • The Library staff will call the Danville Police Department at times when staff deems this to be necessary or prudent.

7.6.7 Group Visits

The Danville Public Library encourages and welcomes group visits.  Groups of minors must be accompanied and always supervised by an adult.  At least two adults must accompany groups of more than 10 minors.

Visiting adult groups from treatment and residential agencies must be accompanied and always supervised by a responsible group leader.  Groups of more than ten adults must be accompanied by at least two adult group leaders.

Group leaders are responsible for the group’s behavior while in the library and must remain with the group during the entire visit.

The behavior of the group must not disturb other library customers or result in damage to library property.  Groups who continually exhibit inappropriate behavior or who lack responsible leaders will be asked to leave the library.

7.6.8 Public Use of Cell Phones in Library Facilities

Patrons may carry and use cell phones in Library facilities.  Patrons engaged in loud or lengthy conversations may be asked to continue the conversation outside the Library.

7.6.9 Public Use of Library Business Telephones

Business telephones are reserved for use by library staff.  Patrons may use business telephones only in the event of an emergency.

7.7.10 Unattended Children

The Library holds parents responsible for the supervision and conduct of their minor children when they are using the Library and encourages parents and caregivers to accompany children to the Library. A parent/caregiver must remain within conversational or visual distance of his/her child(ren) under the age of 12 at all times.

Children 12 and under must be under the direct and continuous supervision of an adult when using an Internet Terminal.  The adult cannot be engaged in other activities.

Any minor who has been unattended at closing time may be allowed to use a business telephone to call for a ride.

Section 7.7         Volunteers

Volunteering for Danville Public Library can be a rewarding and exciting experience. Volunteer time, energy and goodwill are invaluable assets to the Library because volunteerism enhances the Library’s ability to fulfill its mission by providing opportunities for direct public participation in library services. Volunteerism also strengthens and deepens the Library’s relationships throughout the community. Volunteer opportunities offer citizens a way to contribute to the community, meet personal goals, achieve a sense of satisfaction, and learn more about the Library.

Volunteers help Danville Public Library expand and enrich its services.  Volunteers will not be used to replace the work done by paid library staff.

Individuals interested in volunteering at the Library must complete an application and a waiver form. Applicants will be accepted based on the Library’s project and programmatic needs matched with the candidates’ qualifications to meet those requirements as determined during the selection process. The Library may not accept every volunteer application. A background check, and where applicable, reference checking are required before any candidate can begin an